When you write an email along with your resume, one concern is what you should write in the body of the email. The benefits of sending a resume through email are:
  • It’s likely read by a human, so you don’t have to worry about using an ATS-friendly format
  • In general, companies that encourage email applications expect fewer applications (they also expect human-voiced resumes, here’s how to write one)
  • If you’re sending a resume through email, it might be because someone asked for it — that’s a great position to be in
  • You can be a bit more casual if you know the person or have a common connection

What to write in the email when sending a resume

The body of the email is not a replacement for a cover letter. Sometimes the email gets read. Most often it gets filed as an application or forwarded to an administrator for printing. Think about this process.
Imagine you were making a newsletter and asked dozens of people to send you articles. As their articles came in, you tucked them into a file called “article submissions.” When you were ready to look at the submissions, would you prefer to open the attachments and print them? Or print from the body of an email?
Which is easier?
The attachment, right?
And, if you’re compiling 80+ submissions, you’re likely to want to auto-pilot the process. So, keep the body of the email simple. And, anything you want to be considered for the application should be on the resume or cover letter.

How to word the email when submitting a resume

Simple is best.
  • Greet the person. “Hi Karen,” or “Dear Steve”
  • Tell them what job you are applying for and name the attachments. “Attached is my resume and cover letter for the Screening Coordinator job at Prylop Films.”
  • Name any personal connections to the job. “Andrew October said you were hiring and were expecting my resume.”
  • Say something about the role, but not too much. “I’ve been waiting three years for this role to open.”
  • Wish them well. “I hope you get a lot of great applications.”
  • Tell them you are looking forward to hearing from them. “Look forward to hearing from you soon.”
  • Sign off

Here’s a sample email when submitting your resume

Hi Jamie,
Attached is my resume and cover letter for the conductor role at ABC Railway. Angela Slipper said you were expecting it and I’d be a great fit. From what she shared about the culture of your company, I think so too.
I hope you’re having a super day and we get to chat soon.

Last thing to check before sending the email application

Make sure that:
  • You attach what you said you attached and make sure it’s the right version
  • You spelled their name right
  • You mention the correct role and company name
  • You don’t make it too long
  • There are zero spelling errors
And then, send that resume and email off. Save the email you sent, along with the cover letter and resume. 

What to do while you’re waiting to hear back

You can map out a follow-up strategy. And, also start getting ready for the job interview.

And, your resume should be human-voiced and highlight your amazingness

My TEDx talk teaches you why burning your resume and starting from scratch is better than editing your old one.
Burn Your Resume. If you want a guide on how to write a story-based resume, I build a course on it. 

Kerri Twigg

Career Coach | Job Search Strategist

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